Response Design Corporation:Creating the Uncommon Call Center
 
Kathryn's Uncommon Call Center Blog
January 16, 2006 01:27 PM
Kathryn
Categories: Emotion 
Emotional Leakage

Call center agents are encouraged to create good cheer in customers. We reinforce the importance of their positive emotion by relating how it affects the customer's perception of service quality. We train them and get their agreement to display positive emotions at all times.

But, what if they don't feel positive and what if they don�t attempt to change those feelings through deep acting? Or, is it possible that those other feelings might leak out no matter how hard they try to be positive? Should we consider monitoring for "positive display of emotion" and give the agents feedback each time they display any negative feelings? Do we expect agents to "paint a happy face" at all times and will we hold them accountable for it?

Unfortunately, research in inconclusive concerning emotional leakage. Some research shows that individuals often �leak� their true emotions when attempting to disguise them. The premise is that people are capable of controlling only so much - feelings leak out through behaviors that are less controllable. For example, an agent may say "I'm sorry" in a less-than-convincing voice tone no matter how hard he tries not to. Other research suggests that employee feelings do not "leak out" and affect their displayed emotions. My guess is that the answer varies depending on the situation.


  1. How often do your agents feel they have to mask true emotions? (I would think that the more often they have to mask emotion the harder it becomes.)
  2. How big is the gap between what the agent really feels and what he or she is asked to display? (Wouldn't the bigger the discrepancy between what is felt and what is supposed to be displayed cause more volatility in the situation?)
  3. How prominent are your "display rules" in the minds of your agents? (If the agents perceive you to be extremely focused on the rules, then they will attempt to avoid overtly displaying inner feelings at all costs.

Let's all think through the answers to these questions for our call center. Let's communicate our expectations about displayed emotions to our agents. Next time you listen to a call, see if you can hear inner feelings being expressed inappropriately. If you can, seek out root causes for the failure and devise actions to deal with it.

Entry logged at 01:27 PM
Comments

It's very important to monitor for this (although subjectivity/calibration is an even more difficult issue). The reason is that in the most challenging conversations that pose the risk of lost business and damaged reputation or even financial loss the caller is particularly sensitive to sarcasm or insincere comments from the rep. They have their "radar" tuned up for anything less than a strong, positive promise and solution. They are often listening for "weakness" and ready to "jump on it".

Coaching reps around this skill is, in my experience, a bigger challenge than any technical skill set because it takes a lot of maturity and self-awareness for both the coach and the rep to affect change. Reps who master this are in a special category and are likely making a positive influence on your other reps already. Recognizing those people in front of a group also "teaches" others.

Posted by: Allen0722 [TypeKey Profile Page] at January 24, 2006 03:27 PM

As a professional caller (calling for two college kids and mom and dad--electricity, phones, cell phones, Internet connections, alarm systems, etc. breaking, and being turned on and off all the time), this really rang true. I do have a "radar" and am looking for any weakness possible in the conversation so I can jump on it. That's me. I fought last week with and was bloodied by two different large corporations. I am now in the process of switching to their competitors. We definitely need to pay attention to this.

Posted by: KT [TypeKey Profile Page] at January 24, 2006 03:33 PM
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